Importance of Documenting Hardware on Systems


Over the next 7 weeks we will be telling you about our managed service software! This week we are focusing on the importance of asset tracking and how it can benefit your company. These are going to be short informational write ups that will only take you a few minutes to read. We hope you enjoy them!

“Asset Tracking” is a module that is a part of our Manage Software Service offering.  Asset Tracking is an important aspect in documenting your systems and network.   Capturing all of your hardware and listing it in a reviewable format is the first step in streamlining your systems for reporting.  Our Manage Services Software allow us to view all of the hardware on your computers and servers real-time and keep it in an organized log so we can easily access it and relay that information on to you.

An example of where Asset Tracking is used is in preparation for software updates.  Upgrading your software on your server you might have to upgrade certain pieces of hardware in order for that software to run, if it is not compatible, you could be facing larger issues in the software might not work at all.  Our software allows for a review process; know what components you currently have and if a hardware upgrade would be needed PRIOR to installing software that will not run on your system. 

Use this same technology as a yearly review model.  Now you can affectively budget I.T. costs and be pro-active on your network!! Look for tomorrow’s post on the importance of documenting software! Call us today if you would like to chat with one of our techs about what our managed software services can do for your company!

What is the big deal about Patch Management?

What is a Patch? A patch is an update to a piece of software to fix or improve the usability or performance. Patch updates come out daily, weekly, and monthly; they keep your systems up to date and safe; without those downloaded correctly you could be opening up your system to hackers. Hackers target websites and implement their code into the website in hopes that you as the website visitor do not have all of your programs up to date. With our Managed Service Software we can make sure that all of your software is automatically updated daily. We remotely monitor your system and if a problem arises, we can squash it before it renders your computer useless.


There are a lot of small businesses that choose to do maintenance on a quarterly basis; people think that they are keeping their systems up to date when they are actually leaving an open door in their security that allows tons of threats and viruses to walk right in. Patch updates and basic web security are a big portion of preventative maintenance that business owners do not think about but should be aware of when coming up with a tech plan for their employees.  A lot of the time they have security software installed and they think that they have nothing to worry about, as time goes on they do not realize that their subscription has expired, or that it is not installed correctly which can lead to data breaches that will cost you big time. To prepare for these events, it is very handy to have someone monitoring your security settings and updates to make sure they are running as planned; here at KNS we are a Managed Service Provider (MSP) and through our software we monitor your computers and servers remotely; if a threat gets into your computer, we get an instant notification and can remedy the situation. This gives you, as a business owner, piece of mind.

If you would like to know more about our pricing or how our Managed Services Software works please email us or call the office and we can answer all of your questions!


The Benefits of Microsoft Office 365 and your Business


The Benefits of Microsoft Office 365 and your Business

Small businesses have a lot of competition, so it’s important for you to take advantage of all the technology available to help increase productivity. Microsoft Office 365 is a cloud-based subscription service hosted by Microsoft, and it offers your small business many benefits that will help you run your company more efficiently. There are different plans to choose from, so you’re sure to find one that suits your office-365business needs and budget.

Microsoft Office 365 makes it possible for you to continue using all of the Microsoft programs that you use in your office now. Just imagine how convenient having Word, Outlook, PowerPoint, OneNote, Access, Excel, and other programs available almost anywhere or anytime you need them would be for your business! One of the benefits you’re sure to appreciate with this service is having access to the newest versions of your business applications as soon as they’re available. The new versions load quickly and all your information is automatically saved. With Microsoft Office 365 you don’t have to worry about having to constantly delete emails, they offer unlimited data!

How can Microsoft Office 365 help you when you are away from the office?

Since Microsoft Office 365 with Outlook is available on almost all mobile devices, you can stay in touch with employees through instant messaging and you’ll never be late or miss an appointment that you forgot about because you’ll always have access to your calendar. You can view and edit documents while on the go without changing the formatting and even prepare for business meetings in the hotel room when traveling because you’ll have access to all of the same information you would have in your office.Iphone pic.jpg

You can also sort and respond to emails using Microsoft Office 365 so it can help improve the time it takes for you to respond to clients. This will make a big impression with the clients because people appreciate receiving a response to their questions or problems in a timely fashion. Since you will no longer be tied down to answering your emails just when you’re in the office, you can send a reply anytime it’s convenient for you. Having this much freedom will also help liberate some of your time when you’re in the office to take care of other important business because you won’t have so many emails to catch up on. Checking and answering emails when you’re out of the office will help you spread the workload out a little. This makes you more productive because you have the services needed to multi-task more efficiently.

Microsoft Office 365 is Secure!

Keeping your company’s information and that of your clients, private and safe is top priority for any business and you won’t have to worry about it when you use Microsoft Office 365. Anti-malware and spam protection is built in to help keep your informationLock and Chain.jpg safe from unauthorized users. Another great benefit of using this service is that you won’t have to worry about viruses sent through emails that can damage your files because everything is scanned before it reaches your inbox.

Small businesses can struggle just to keep up, so anything you can do to set your company apart from the rest will help you grow and thrive. Increasing productivity and having the freedom to conduct business efficiently when you’re not in the office will greatly benefit your company and that is what Microsoft Office 365 is all about. Please let us know if you are considering making the change, we would love to tell you more about some of your options and get you set up on Microsoft Office 365!